GB/T 50328-2014 Code for Archiving Construction Project Documents

General Provisions

• 第 1.0.1 条Clearly state the purpose of this specification: to strengthen the archiving management of construction proje…
• 第 1.0.2 条Specifies the scope of this code: applicable to document archiving management and archive acceptance for civi…
• 第 1.0.3 条Emphasize that engineering documents should be created in sync with construction progress and must not be com…
• 第 1.0.4 条It is required that the construction unit (the hotel owner or developer) shall be responsible for organizing,…
• 第 1.0.5 条It is stipulated that archived documents shall be originals. For hotel buildings, original documents must be …
• 第 1.0.6 条Clarify that the acceptance of engineering archives shall be organized by the construction unit and shall be …

Terminology

• 第 2.0.1 条Construction project documents: information records in various forms generated during the construction proces…
• 第 2.0.2 条Engineering preparation phase documents: documents formed before project commencement during the stages of pr…
• 第 2.0.3 条Supervision document: Documents formed by the supervision unit during the supervision process of engineering …
• 第 2.0.4 条Construction documents: documents formed by the construction contractor during the project construction proce…
• 第 2.0.5 条As built drawings: Drawings that truthfully reflect the construction results of a construction project after …
• 第 2.0.6 条Completion acceptance documents: documents formed during the completion acceptance activities of a constructi…
• 第 2.0.7 条Archiving: The process in which a document creating unit, after completing its work tasks, organizes and bind…
• 第 2.0.8 条Filing: The process of systematically organizing documents with retention value into case files according to …
• 第 2.0.9 条File: an archival custody unit composed of several interrelated documents, applicable to archival units divid…
• 第 2.0.10 条Archived documents: documents that the archiving unit should archive and preserve, including various records …

Scope of archiving

• 第 4.1.1 条The archiving scope of engineering documents shall comply with the provisions of Appendix A. Hotel buildings …
• 第 0.1 条Appendix A Table A. Category 1 Project initiation documents : project proposal, feasibility study report, pro…
• 第 0.1 条Appendix A Table A. Category 3 Survey and design documents : engineering geological survey report, hydrogeolo…
• 第 0.1 条Appendix A Table A. Category 5 Commencement approval documents : construction project planning permit, constr…
• 第 0.1 条Appendix A Table A. Category 6 Construction Documents :
• 第 6.1 条—— Building & Structure Foundation trench inspection records, main structure acceptance records, concealed wo…
• 第 6.2 条— Water Supply, Drainage and Heating Water supply pipes (including hot water systems), drainage pipes (includ…
• 第 6.3 条—— Building Electrical Installation and commissioning records for power transformation and distribution, ligh…
• 第 6.5 条—— Elevators Installation and commissioning records, and operational test records for passenger elevators, fr…
• 第 6.6 条—— Intelligent Building Installation and commissioning records for guest room control systems, access control…
• 第 0.1 条Appendix A Table A. Category 8 Completion acceptance documents :
• 第 8.1 条—— Unit (sub unit) project quality completion acceptance records, quality control documentation verification …
• 第 8.2 条—— Fire acceptance opinion letter, hygiene license (involving swimming pools and central air conditioning ven…

Scope of Archiving

• 第 0.1 条Appendix A Table A. Category 2 Construction land and demolition documents : site selection opinion, land use …

Archiving scope

• 第 0.1 条Appendix A Table A. Category 4 Bidding and contract documents : contracts and notices of award for survey, de…
• 第 6.4 条—— Ventilation and Air Conditioning Installation and commissioning records for air conditioning air systems, …
• 第 0.1 条Appendix A Table A. Category 7 As built drawings : As built drawings for all disciplines, including architect…
• 第 8.3 条—— Project completion acceptance report, project quality warranty, residential quality guarantee (if applicab…

Archive quality

• 第 5.1.1 条Archived engineering documents shall be originals. Hotel buildings involve extensive equipment commissioning,…
• 第 5.1.2 条The content and depth of engineering documents must comply with the national technical specifications, standa…
• 第 5.1.5 条Engineering documents shall be legible, drawings clear, tables and charts neat, and signature and seal proced…
• 第 5.1.6 条The paper size for text materials in engineering documents should preferably be A4. Drawings should preferabl…
• 第 5.1.7 条Engineering documents shall use paper with high toughness and durability suitable for long term preservation.…
• 第 5.1.9 条When using construction drawings to modify and produce as built drawings, the basis for changes and modificat…
• 第 5.1.13 条Engineering documents shall be printed and signed manually using pens specified by archival regulations. In h…

Archive Quality

• 第 5.1.3 条The content of engineering documents must be authentic, accurate, and consistent with the actual works. Conce…
• 第 5.1.4 条Engineering documents shall use durable writing materials such as carbon ink or blue black ink; fade prone wr…
• 第 5.1.8 条All as built drawings shall bear an as built drawing stamp. The as built drawing stamp shall include the word…
• 第 5.1.10 条Engineering drawings of different sizes shall be folded uniformly to A4 size in accordance with the "Technica…
• 第 5.1.11 条Microfilm products of engineering archives must be produced in accordance with national microfilm standards; …
• 第 5.1.12 条Photographs (including negatives) and audiovisual archives of engineering records must have clear images, cle…

Filing

• 第 4.1.1 条Filing should follow the natural formation pattern of engineering documents, maintain the organic connection …
• 第 4.1.2 条When a construction project consists of multiple unit works, project documents shall be filed by unit work. H…
• 第 4.2.1 条Filing may use the following methods: classification by construction procedure, discipline, divisional works,…
• 第 4.2.2 条Construction documents shall be filed by division of work and sub division of work. Construction documents fo…
• 第 4.2.3 条As built drawings shall be filed by discipline or unit project. As built drawings for each hotel building dis…
• 第 4.2.4 条Completion acceptance documents shall be filed by unit project, discipline, or phase. Special acceptance docu…
• 第 4.3.1 条Documents within the file should be arranged in the order of discipline, division of work, or time of formati…
• 第 4.3.2 条The file cover, spine, in file directory, and remarks form shall comply with the provisions of Appendices A, …
• 第 4.4.1 条Case files should not be too thick, generally not exceeding 40 mm. Due to the complex functions and large vol…
• 第 4.4.2 条There should be no metal items inside the file. Archived documents for hotel buildings (such as drawings and …
• 第 4.4.3 条Case files shall use standardized containers. Hotel building archive boxes should have uniform dimensions, wi…

Archiving process

• 第 4.1.1 条The archiving scope, quality requirements and archiving time of engineering documents shall comply with the p…
• 第 4.1.2 条Archived engineering documents shall be originals. Key documents in hotel buildings, including equipment cert…
• 第 4.1.3 条The content and depth of engineering documents must comply with the relevant national technical specification…
• 第 4.1.4 条Engineering documents shall use durable writing materials; fade prone materials shall not be used. Particular…
• 第 4.1.5 条The paper size for text materials in engineering documents should preferably be A4. Drawings should preferabl…
• 第 4.1.6 条Engineering documents shall use paper with high toughness and durability suitable for long term preservation.…
• 第 4.2.1 条Archived documents must be complete, accurate, and systematic, and must reflect the entire process of enginee…
• 第 4.2.2 条Depending on the construction procedures and project characteristics, archiving may be carried out in phases,…
• 第 4.2.3 条Survey, design, construction, supervision and other units shall file the engineering documents formed by thei…
• 第 4.2.4 条The owner shall collect and organize the documents generated during the project preparation stage and the com…
• 第 4.2.5 条For engineering projects implemented under general contracting, the general contractor shall be responsible f…
• 第 4.2.6 条The handover of project archives shall be completed before the project completion acceptance filing. As hotel…
• 第 4.2.7 条For suspended or deferred projects, the archives shall be kept temporarily by the construction unit. For hote…
• 第 4.3.1 条For projects within the scope of acceptance by the urban construction archives, the construction unit shall, …
• 第 4.3.2 条The construction unit may organize the project completion acceptance only after obtaining the project archive…
• 第 4.3.3 条For projects within the scope of acceptance by the urban construction archives, the construction unit shall, …

Records Management

• 第 4.1.1 条Project archives shall be developed in step with construction; all participating units in hotel building proj…
• 第 4.1.2 条The hotel building archive shall include documents generated at each stage of project initiation, design, con…
• 第 4.2.1 条Archived documents shall be originals; if photocopies, they must be stamped with the official seal and indica…
• 第 4.2.3 条Archived documents shall use durable writing materials; fade prone materials shall not be used; hotel buildin…
• 第 4.3.2 条The retention periods for hotel building archives are classified as permanent, long term (30 years), and shor…
• 第 4.4.1 条Archived documents shall be indexed with a table of contents, arranged in the order of unit works, division w…
• 第 4.4.3 条As built drawings shall bear the as built drawing stamp. For hotel buildings, as built drawings involving con…
• 第 4.5.2 条Handover procedures shall be completed upon archive transfer; the hotel building completion archives shall be…
• 第 4.6.1 条Electronic records shall be archived in sync with paper records, and their formats shall meet long term prese…

Engineering reference only — verify against project conditions and the latest codes.